Website Professional Transportation Inc

The Right Way is the Safe Way

Professional Transportation is looking for a Fleet Coordinator to join our team!

This position is responsible analyzing fleet data and report findings, overseeing 3R Review process for large mechanical expenses, analyzing fleet maintenance budget for anomalies and savings opportunities and report the budget in a timely and accurate manner, completing special projects as requested by internal and external customers, and assisting the Fleet Director to oversee the fleet and manage the employment and retirement of the vehicles for the field.


Analyze Fleet Data:

  • Generate Daily Spend & Month to Date Figures and Distribute to President, Fleet Director, Accounting Director, and Fleet Maintenance Manager.
  • Generate monthly maintenance budget report and distribute to needed partied.
  • Analyze monthly maintenance spend to look for anomalies and savings opportunities.
  • Track and update vehicles in Fleet Wave and Fleet Response.
  • Oversee and validate national accounts invoices to be submitted to accounting department.
  • Submits all required financial reports to the accounting department.

Maintain Large Maintenance Expenditure Review Process (3R Review).

  • Gather relevant information from Maintenance Manager, such as Estimates, Notes, and pictures if needed.
  • Add Unit to 3R review sheet and update status based on status in process.
  • Create a 3R cover sheet with relevant information to process.
  • Attain used engine and transmission quotes as needed.
  • Submit the review packet to either Fleet Director and/or President for approval.
  • Make changes as needed and work with the Maintenance Coordinators on repairs and questions on each individual repair.
  • Special projects as assigned.


  • Prompt and regular attendance.
  • Perform other appropriate duties as may be assigned by Management.
  • Special projects as assigned.
  • Travel as business needs may require.

Quality & Continuous Improvement

  • Personally commit to quality in all aspects of work.
  • Provide “World Class Customer Service” for internal and external customers.
  • Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.
  • Participate on teams to research, measure, and correct problems and to strive for process improvement.
  • Communicate and exemplify the Company’s Mission Statement, Vision Statement, Values, and Philosophy.
  • Attend at least ten (10) credit hours of training each calendar year to continue development of work-related skills.

This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job.  While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.


  • High school diploma/equivalent is minimally required.
  • Minimum of 1 year experience with accounting and budgeting.
  • Proficiency with computers and computer software required (Microsoft Office proficiency preferred)
  • Must be able to physically work in and around vehicles.


To apply for this job please visit